Deposit & Cancellation Policy

To make a reservation, Nine Quarter Circle Ranch, Inc. (“NQCR”) requires a 20% deposit. Deposits are non-refundable. Deposits may be transferred to the following year if NQCR is notified in writing sixty (60) days prior to your confirmed stay that you wish to make such a change in your reservation. The client’s rate will reflect the rate for the year of their stay. Transfer of deposit is subject to availability and to the reasonable discretion of NQCR. Deposits are non-refundable and non-transferable for any cancellation made less than sixty (60) days prior to date of your scheduled arrival. If cancellation occurs sixty (60) days or less from your schedule arrival, you are responsible for your full balance owed for your booked stay. Credits will not be allowed for shortened stays, deleted rooms, or absences during your stay.

Due to the limited number of accommodations available and the distance of the ranch from population centers, it is impossible to fill vacancies on short notice. As such, we cannot absorb cancellations during the sixty (60) days prior to your scheduled arrival, nor refund deposits, irrespective of the reason a guest needs to cancel, whether it is illness, travel difficulties, family emergency, or any other cause. For that reason, we strongly encourage the purchase of “cancel for any reason” travel insurance (including medical and evacuation insurance). This insurance typically covers any costs incurred by you as a result of cancellation of your trip, whether due to your circumstances, or NQCR’s.

If NQCR cancels a reservation for any reason reasonably within its control, a full refund of the reservation will be given. However, in such cases NQCR will not be responsible for any additional costs incurred, such as airline tickets, hotel rooms, equipment, medical expenses, etc.

In the event that NQCR must cancel a reservation as a result of an occurrence of force majeure, including acts of God; fire; flood; explosion; extraordinary and destructive weather conditions directly affecting NQCR’s ability to safely provide lodging or activities; acts, laws, orders or restraint of government; pandemic or outbreaks of sickness or disease; terrorism, war, sabotage or vandalism; accident, civil disorder or riots within the NQCR’s operating areas or directly affecting NQCR’s performance; or any other circumstances beyond NQCR’s control, no refunds will be provided.

We accept cash, personal checks, and traveler's checks. Credit and debit card charges will incur a 3% transaction fee.

GRATUITIES: A ten percent (10%) service charge will be added to ranch rates to cover gratuities, plus a small amount of accommodations tax.